This is a full-time, non-exempt position with a starting hourly rate of pay of $20.07, after 90 days $23.56 and after 15 months $26.75. 

Application Opens:    Friday, July 11,2025 at 8:00am
Application Closes:    until filled


SUMMARY: Assists executive personnel with administrative duties, assisting with payroll processing and assisting other employees where needed. Often works independently, exercising judgement in the application of prescribed procedures and methods.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following and other duties as assigned.

• Prepares requisitions for purchase of supplies and equipment for the department.

• Greets visitors, ascertains nature of business, assists if possible or refers to appropriate department.

• Reads and routes incoming mail attaching appropriate file; makes copies of printed materials; prepares outgoing mail and correspondence, including e-mail and fax; composes and types correspondence; conducts research and compiles and types statistical reports.

• Coordinates/arranges meetings, prepares agenda, reserves facilities; records some of the meetings as requested.

• Organizes and maintains file system; files correspondence and other records; maintains inventory of supplies; sorts and distributes mail daily.

• Assists with payroll processing, assist other USW members where needed and provides and serves as a “cross trained backup” to perform other Bargaining Unit members in their work/duties during times of demand needs and/or absences.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
High school diploma or general education degree (GED); minimum of two (2) years related experience and/or training; or equivalent combination of education and experience.

Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to speak clearly and effectively present information and respond to questions from supervisor, City officials, peers and the general public.

Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages; count money and make change.

Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.

Computer Skills
Should have knowledge of and skill in using the internet; spreadsheet and word processing software.

Other Skills and Abilities
Good judgment, confidentiality, English language and grammar proficiency and professional courtesy. Good knowledge of City policies and procedures.

Certificates, Licenses, Registrations
Professional Secretary Certification or other secretarial training preferred.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is: regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear; occasionally required to climb or balance and stoop, kneel, crouch, or crawl; occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include: close, distance, color and peripheral vision; depth perception and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually quiet.