Application Opens: Thursday, September 11, 2025 at 8:00 a.m.
Application Closes: UNTIL FILLED
Position Location: City Hall, 233 W. Center St, Marion, OH  43302

This is a full-time non-exempt position with a starting pay rate of $17.77/hour.  Hourly rate will increase to $20.93/hour and after 90 days and will move to $23.67/hour after 15 months.
 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties as assigned:

• Compiles and sorts documents, such as invoices and checks.

• Proofreads records or forms; Audits tax returns, checks for completeness and accuracy. Amends returns and process refunds after approval

• Verifies and posts details of transactions, such as funds received and disbursed; posts tax returns and balance postings; sorts and files records.

• Writes, types or enters data into computer to prepare correspondence, bills, statements, receipts, checks or other documents; copies information from one record to another. Maintains out of town employers database

• Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy.

• Prepares or assists in preparation of forms and bills for mailing; using Microsoft Access and Word programs, prepares correspondence to taxpayers; posts new accounts to the software program; codes data for input to the system.

• Reviews withholding reports (W-2); Assists with initial preparation of refund checks. Assists with delinquent business and individual tax returns and does research on accounts.

• Assists fellow employees, taxpayers and officials by answering questions related to accounts, procedures, and services.

• Receives payments from taxpayers and issues receipts.

• Performs routine office work such as: answer phone, greet visitors, address envelopes and packages, stuff envelopes, photocopy documents, assists with daily deposit, etc.

• Process and handle accounts including monthly, quarterly and year end reconciliations.

• Follows all work and safety rules.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma or general education degree (GED) required; related experience and/or training in accounting, bookkeeping, auditing and use of office equipment preferred. Any combination of education and experience which provides the required knowledge, skill and ability (as determined by tests) may be considered.

Language Skills

Ability to: read and interpret documents such as applicable tax laws and ordinances, safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; speak and interact effectively with supervisors, officials, tax payers and fellow employees.

Mathematical Skills

Ability to: add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; maintain bookkeeping records; audit tax returns; compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to: apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; deal with problems involving several concrete variables in standardized situations.

Computer Skills

Knowledge of and proficient use of Accounting software (D-Base); spreadsheet and Word software.

Certificates, Licenses, Registrations

Certification of training in bookkeeping, accounting and auditing preferred.

Other Skills and Abilities

Good knowledge of: bookkeeping, accounting and office practices and Municipal Income Tax Law, which can be learned on-the-job. Excellent skill in the use of typewriter, personal computer, word processing and calculator. Ability to: work alone or with others; deal effectively with irate customers; handle telephone inquiries with little or no assistance and interact effectively with peers, supervisors and officials.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is: regularly required to sit, talk and hear; frequently required to stand, walk, use hands to finger, handle, or feel and reach with hands and arms; occasionally required to climb or balance and stoop, kneel, crouch, or crawl; lift and/or move up to 50 pounds. Specific vision abilities required include close, distance, color and peripheral vision; depth perception and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Is occasionally exposed to moving mechanical parts. The noise level is usually quiet to moderate.

Successful completion of a pre-employment background check, physical examination and drug screen are required prior to employment with the City of Marion.